Wie können HRIS-Anwender häufige Fehler vermeiden? (2024)

I agree, at times organizations bring in a HRIS system which may be one of the best HRIS out there but wouldn’t be in alignment with organizational needs. It is very important for organizations to assess their needs first.

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Four ways I believe that HRI users can avoid common mistakes is by ensuring that users are adequately trained in using the HRIS. This includes understanding how to input data correctly, how to retrieve and interpret reports, and understanding the system’s capabilities and limitations. Another way is by conducting regular audits of the data entered into the system to ensure accuracy. This can help in identifying and rectifying errors early, preventing them from becoming bigger issues. Also by establishing clear guidelines for data entry. This includes standards for formatting, types of data to be entered, and procedures for updating or modifying data. Finally by limiting access to the system based on user roles and responsibilities.

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To avoid common mistakes, HRIS users should receive proper training, regularly update data for accuracy, use strong passwords for security, and stay updated with HRIS software changes and updates.

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In my experience, effective instructional design in technology requires a multi-faceted approach to evoke retention and application of new systems, particularly in pre-experience phase. A mix of program discussions (purpose and what it will do), case work/studies for hands-on simulations, explanations, video segments with interactive questions and answers, and running a full synoptic simulation that assesses the users adopted proficiency and redirects to the areas of learning still needed, while allowing tech-savvy people to move through learning quickly. Repeating exercises will increase proficiency and knowledge retention in preparation for field use. All of this should be tailored to the size and scope of both business and the project.

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Clear and consistent policies and procedures extends to applying methodology to the codes and descriptions you adopt. Key cards and single page flip charts come in handy, especially with non-standard data entry or seldom-used processes.

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Popular SAAS solutions in the market offer updates and provide backup as part of their service. Unless you have a compelling reason to host the HRIS solution onsite as stand alone software, it's generally better to offload that burden to the software provider.

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Maybe one of the most important work to do and check is of course backup your data. However it's important also to keep in mind GDPR to be compliant and secure all of customer's data

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In addition to the importance of backing up data, another big challenges in data management is how we manage records retention. Ideally, technology planning would included records retention rules such that files classified in storage by location or naming conventions might easily be identified (automatically) as records subject to destruction. Retaining records beyond legal requirements potentially creates additional threats around unnecessary records audits over the maturity of a company. Early days, a company may have learned issues that they're happy to never have exposed externally - and so having an automated records retention and disposal program is essential.

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Integration can enhance the capabilities of HRIS and mutually provide additional value to companies and their employees. Overall the employee experience needs to be considered. One common error is integrating a system without full SSO functionality. This can cause frustration and prevent the use of additional features/integrations. Choose the correct vendors with experience with the multiple systems you plan to integrate and always be aware of the impact on the business if these integrations fail.

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Integration is critical! Data that has to be touched more than once is a gap in system design or performance. There are big efficiencies realized when the end users can access their programs through a single port of entry, utilize data from single host sources without having to run reports and upload into other systems. Systems integrations can spare big dollars through saved people hours, but it has to be evaluated carefully as they add additional risks to the data environment - and data losses can be extraordinarily expensive! Testing for data integrity, vendor technologies that are interoperable may pose additional vulnerabilities, and access controls are a few basic considerations.

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Improving your HRIS extends only as far as improving how you use it. Seek advice from your provider on how better to use what you have. Software vendors will seldom respond to singular requests, but voicing concerns may move an enhancement into an update release sooner.

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Earlier in my career, I served as the senior tester/evaluator of NSIPS - Navy Standard Integrated Processing System; this was an enormous project that impacts all of DOD today. Back then, the DOD decided to build off the DOS based system and add to it windows/object oriented programing rather than building a side-by-side program. DOS was antiquated; this created problems for changes and scalability. A single error requiring a small change, now required patch-ware design to integrate the program with its DOS based host. That single error prevented accurate pay for different roles and the cost to fix was beyond the DON's appetite. Until they resolved, specific roles could not be hired, creating additional problems in staffing.

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Consider the option of hiring a resource with the software experience you intend to adopt. Industry knowledge and contacts help smooth the transition.

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It is not all fixers Please value persons' perspectives to improve the system and the organization Keep a human and humane touch in your human resources management. AI remains artificial spice it with human wisdom and intelligence.

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